Property Assistant

Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position. We are seeking a Property Assistant to respond to all calls and written requests regarding tenant/shopping center maintenance issues and coordinate vendor work at Property Manager's discretion; follow up with vendors to ensure work orders have been completed per scope; assist the Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all ?first responders?, tenants, utilities, etc.; prepare all contract related paperwork and process payment requests; enter budget data into Hyperion; collect and assemble all data and supporting documents for review and presentation to Senior Management; renew Recurring Service Contracts once every two years through competitive bid process; process all CAPEX, Landlord Work, and Tenant Improvement Allowances via Job Cost process, consisting of JC/JL Budget creation, Contract Input Forms, Purchase Orders, AIA Contracts, Short Form Contracts, and holdbacks; work with PM to coordinate the inspection/clean out of vacant spaces; order HVAC inspection, key to master, and installation of leasing sign. Upload vacancy profile data into intranet; review, code, and process all vendor and supplier invoices.

  • Background in retail commercial real estate

  • At least two years of experience in a fast paced corporate setting

  • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)

  • Bachelor's degree or equivalent working experience

  • Prior administrative experience



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